MPIOs are people trained to be the
first point of contact within your Region/Association (or club) for any persons
considering making a complaint or claim under the Member Protection
Policy. MPIOs provide confidential, impartial and timely support and
information. They also provide information about the local complaint
resolution options available to address the individuals concerns. The
Western Australian Cricket Association recommends that each Association has a
qualified MPIO. The Western Australian Cricket Association has a number of
staff who have completed the Member Protection Information Course.
For more information on how you
can become a MPIO or other information please head to the Department of Sport
and Recreation website.
SAFEGUARDING KIDS IN CRICKET
TO DOWNLOAD THIS INFORMATION AS A PDF BOOKLET, CLICK HERE *Please Note: Links in the PDF may redirect you via the WACA Website.
It is the responsibility of everyone to ensure our cricket
environments are safe, fun and welcoming for all. Screening is vital for
keeping children and members safe. The WACA and its affiliates are dedicated to
creating safe environments for children and all members who participate in cricket[JD1].
There are a range of policies, processes and resources
available to clubs and associations to help safeguard the children in their
care. The WACA is working with the WA Sports Federation and Cricket Australia
(CA) to develop a new Child Safeguarding and Member Protection Policy and
package up all the relevant support resources to make it clear and simple for
clubs. In the meantime the WACA and affiliated clubs and associations are
currently covered under the CA Member Protection Policy:
A new initiative this year is the introduction of Club Child
Safe Officers. A Child Safe Officer is someone identified at a club who can manage
the screening process for volunteers in that club and provide a confidential
and safe channel for anyone to report something that doesn’t seem right. This
person might hold an existing role in the club or this becomes a new role that
your club deems to be important enough to recruit a dedicated person and will
be a valuable addition to your club.
I encourage the leaders of our game at all levels to work
together to ensure our kids have a safe and enjoyable cricket experience.
As a first step, here are some simple steps that your club
or association can take for the 2016/2017 season.
CHILD SAFE OFFICER
The WACA strongly encourages clubs to consider including a
"Child Safe Officer” role in your club. This might be a standalone role or
built in to an existing role.
A Child Safe Officer (CSO) is essentially someone at the club
who can manage the screening process for volunteers and provide a confidential
and safe channel for anyone to report something that doesn’t seem right.
Member Protection officers are also available for CSOs or
concerned club members to talk to and seek advice on what options are available
to them. A list of WACA MPIO’s can be found at:
It is no secret that it is difficult to attract volunteers.
But for the sake of filling a position, we should never compromise on the
values and behaviours that we stand for throughout our cricket community and in
our clubs and associations.
So it is important to ensure that the volunteers you attract
align to the agreed values and behaviours of your club or association. Be firm,
clear and open about these expectations.
Ensure policies, procedures and guidelines and codes of
conduct are clear, followed an easily accessible to all.
It is important to establish and maintain a register of the
volunteers in your club and the background checks they have done as well as
their currency. This should be reviewed every year.
Once a club commits to developing and implementing a
screening procedure they will need to be clear around which positions at the
club need to follow the procedure (e.g. coach, secretary, president etc).
Within this document clubs / child safeguarding officers should find all
relevant links and information to policies. This should help implementation and
activation of their club specific procedure.
1. Recruitment and Selection
·Outline and provide clear selection criteria, so
that people apply for roles which suit their individual skill set. For example
see the WACA’s position descriptions in our Volunteer Management
·With each advertised position, clearly state the
club’s commitment to member protection and child safeguarding as this in itself
can act as a deterrent to unsuitable people.
·Conduct a face-to-face meeting (formal or
informal) and be sure to ask questions as to why they are applying for the role
and why they would like to work with children. Inappropriate responses should
·Make sure any required credentials are checked
and clarified as being correct. Don’t just take the applicants word for it.
·The club should request at least two referees from
the applicants most recent sporting club or employer. Feel confident to ask
directly whether the person is appropriate to work with children.
3. Criminal Record Checks (Refer to
Screening Flowchart A):
·Criminal History Checks are vital so you know
who is working with the children at your club. Some volunteers will have a
legislative requirement to get a Working with Children Check.
of positions at clubs which require screening are (but not limited to): coaches,
team managers, president etc.
The Working with Children Check
(WWC Check) is a compulsory screening strategy in Western Australia and the
Christmas and Cocos (Keeling) Islands.
The WWC Check aims to protect
from applying to work with children where they have a relevant charge or
conviction on their criminal record that indicates they may harm a child;
charges and convictions of those people who hold a current WWC Card and
preventing them from continuing to engage inchild-related
workwhere their criminal record and behaviour indicates they may harm
by creating awareness that safeguarding children is a whole of community
Applying for a Working with Children Check
·Obtain and complete a WWC Check form –
accessible from Australia Post outlets.
·Have your authorised representative (or Child
Safeguard Officer) sign the WWC Check form. Clubs should only use this
authorised representative to approve online applications.
·Lodge the WWC Check form with Australia Post –
100 points of identification will need to be provided on lodgement.
o$83.00 for paid and self-employed people.
o$11.00 for volunteers
·WWC Check renewals are available online via the
working with children website.
Outcomes of a WWC Check application
·The applicant is issued with a WWC card.
·This allows them to engage in child related
·# THE CHILD SAFEGUARD OFFICER SHOULD RECORD THE
CARD INFORMATION IN A CENTRAL SPREADSHEET #
·If an applicant is issued with an Interim
Negative Notice or a Negative Notice, the club need to remove them immediately
from any child related work, inform the WACA / CEO and the club president.
·# BEST PRACTICE FOR A CLUB (OR CHILD SAFE
OFFICER) WOULD BE TO INTRODUCE A PROCEDURE INCASE A MEMBER / VOLUNTEER RECEIVES
A NEGATIVE NOTICE #
·If a person has withdrawn their WWC application,
they are unable to commence child related work.
Note: If there is a
volunteer engaged in child related work at your club who already holds a WWC
Card, the club should sight as well as take a copy of the card, record the
details in a centralised spreadsheet and validate and register the card on the
This process allows
the WWC Screening Unit to update the club on future changes in the cardholders
status. It also keeps the WWC Screening Unit informed as to the cardholders
engagement in child related work.
If volunteers in your club are not required under the
legislation or exempt from getting a Working with Children Check an alternative
criminal history check is encouraged.
·A Volunteer National Police
Certificate, (VNPC) lists an individual’s criminal and WA traffic court
outcomes and pending charges that are deemed disclosable at the time of
·Clubs must have an ABN and be
registered with the Department of Local Government and Communities to use this
·To register go to:
Applying for a VNPC
·Obtain and complete a VNPC
form provided by the club.
·Proof of identification is
·Cost is $14.90
·Takes roughly 15 working days
depending on postage.
·The certificate remains the
property of the volunteer.
For further information visit:
A National Police Certificate, (NPC) lists an
individual’s criminal and WA traffic court outcomes and pending charges that
are deemed disclosable at the time of application.
Applying for a NPC
·Complete and lodge a NPC application
at an Australia Post outlet, or online.
·Provide 100 points of
·Cost is $52.60
·Takes roughly 15 working days
For further information visit:
# ADD ALL CRIMINAL RECORD RESULTS
(INCLUDING VOLUNTEERS WHO ARE EXEMPT FROM THE WWC CHECK) TO YOUR RECORD KEEPING
# MAKE SURE THIS SPREADSHEET IS KEPT
IN A SECURE AND CONFIDENTIAL LOCATION #
4. Respond to a person with a criminal
record check and / or feedback or broader concern:
·Clubs and Child Safeguard Officers should follow
a procedure when responding to a person who has one or more of the following:
oA reference check which raises concern;
oAn inappropriate interview response;
oHas a criminal record which makes them an
unsuitable candidate for the role they applied for;
oReceives a WWC Interim Negative Notice or
Negative Notice issued – inform WACA GM Game Development immediately for
support and uidan
oHas had any other concern raised about them,
e.g. inappropriate behaviour.
5.Appointment and Induction:
·Once the above steps have been completed, a
decision by the Club committee needs to be made about whether the potential
volunteer is suitable for the role they have applied for.
·They should then be offered the position making
sure the club follows their policies, procedures and an induction is
Ensure your club is supportive and open about how you manage
your environment to keep it safe, fun and welcoming for all. Discuss with
everyone the expectations and offer ongoing support + supervision to help keep
track of a volunteers attitude, actions and practices. This will help the club
manage whether a volunteer is effectively performing their role.
Title: Child Safe Officer
Overview:The Child Safe Officer (CSO) is the first pointof call in the club for any enquiries,
concerns or complaints about harassment and abuse.
The main function of a Child Safe Officer is to screen new
members / volunteers to the club whilst also keeping a database of all Working
With Children Checks and Police Clearance details.
data entry skills
understanding of computer systems and spreadsheet formatting
Key Roles & Responsibilities
As outlined in the
WACA’s Child Safe document the key roles and responsibilities will include:
·Screening all new members / volunteers to the
club using the correct processes and protocol.
·Keeping all Working With Children Check or
Police Clearance data of each volunteer at the club in a secure and easily
·General maintenance and updating of this
·Lead club based strategy around creating
safer environments for children
Time Required per week
the Volunteer has completed the correct screening process and has obtained a
Working with Children Check, Volunteer National Police Certificate or
National Police Certificate where applicable
Helpful Links for Child Safe
·Working with Children Check spreadsheet for
recording - https://workingwithchildren.wa.gov.au/resources/publications/fact-sheets-booklets/resources-for-employers-and-organisations
·Registering a WWCC card - https://workingwithchildren.wa.gov.au/employers-organisations/online-services/registeremployees
·Validating a WWCC card
It is important to have an understanding of children’s needs
and appropriate responses to any concerns, including reporting.
Support members to feel confident in their understanding of
child abuse, know where to raise concerns and respond to any disclosures,
allegations, or suspicions of child abuse.
Identify the person in your club who can be contacted by
those wanting to raise an issue or concern.
WACA contact details
Volunteer Management Framework
Clubs 4 Kids
Play by the
with Children Check
Other useful links:
Play By The Rules